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Google Workspace Updates: 3 time-saving ideas for studying Google’s weblog posts

When studying the Google Workspace Updates weblog posts, it’s best to change the order wherein you learn the sections to make sure you solely get particulars related to the version you utilize. Comply with these steps.

Illustration: Andy Wolber/TechRepublic

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To remain up-to-date on Google Workspace options, you would possibly learn each publish on the Google Workspace Updates weblog. Every publish explains a big change to Workspace apps, in addition to the anticipated timeline for the change. The posts additionally point out any attainable motion wanted by directors and/or individuals who use Workspace apps.

Not each Google Workspace Updates publish is related to each Workspace user–sometimes, an replace solely applies to a particular set of Workspace clients. For instance, a brand new admin setting for a Google Meet recording function was launched in March 2021, and it is obtainable solely to Google Workspace for Training Plus editions.

I encourage each Google Workspace administrator and person to subscribe to the Workspace Updates weblog (both by e-mail or RSS). I additionally strongly advocate that you just not learn each publish from prime to backside. As a substitute, comply with the sequence beneath to keep away from spending time studying about options that do not apply to your version or utilization patterns.

SEE: Google Sheets: Suggestions and tips (TechRepublic obtain) 

1. Learn the title

The title of every publish (1 in Determine A) summarizes the Workspace change and infrequently mentions the app(s) affected. The replace, “Sign up to RSVP through hyperlinks in Google Calendar e-mail invitation,” clearly pertains to a Google Calendar app enhancement. When an app is not particularly named, you usually can infer the affected app from the title. For instance, “Add information owned by suspended accounts to shared drives” suggests a change to how Google Drive works.

When the publish title references an app you, or folks in your group do not use, you possibly can cease studying.

Determine A

Screenshot of Update with red line and arrow pointing to blog post title (1), and red line and arrow pointing to Availability section (2), near the bottom of the post and page.

Learn every Workspace Replace publish title (1) first. If the title of the replace appears related to you and your group, skip to Availability (2) to study whether or not the function is offered to your Workspace version.

Picture: Google Workspace Updates weblog

2. Learn the Availability part

After you’ve got decided from the title that the publish may be related, skip the small print and browse the Availability part (2 in Determine A). The Availability part lets you understand whether or not the change applies to your version of Google Workspace. Typically, it would not. When it would not, you might safely cease studying the publish.

For example, a look by way of 5 current Workspace replace posts reveals the next availability data:

  • Put up 1: Solely obtainable to Training Plus 
  • Put up 2: Not obtainable to Enterprise Starter, Training Fundamentals and Primary editions
  • Put up 3: Paid add-on obtainable to all editions
  • Put up 4: All editions
  • Put up 5: Not obtainable to Enterprise Starter and Primary editions

When you use the Enterprise Starter version, for instance, solely two of the 5 posts would have been related to you. No must learn the three different posts, until you are contemplating upgrading to a unique version.

Word: Verify together with your Workspace administrator to study which Workspace version you utilize. An administrator can confirm which sort of Workspace license has been assigned to your account both on the admin console billing web page or person accounts web page.

3. Learn the small print 

Lastly, learn the physique of the publish (all the things else in Determine A). Workspace replace content material usually contains:

  • Fast launch abstract, which explains the adjustments
  • What’s altering
  • Who’s impacted
  • Why you’d use it
  • Getting began part, which signifies if any administrator or person motion is required or really useful
  • Rollout tempo, for timing particulars
  • Assets, the place Google locations hyperlinks to related assist pages or different explanatory weblog posts

The above sequence–title, availability, body–lets you cease studying both when the title signifies a change to an app you do not use or when the change is not obtainable to your version of Google Workspace. It appears a easy factor, however as Google continues to phase Workspace choices, extra options are added to particular Workspace editions.

When you’ve got particular methods to effectively keep up-to-date on Workspace adjustments, let me know your ideas, both within the feedback beneath or on Twitter (@awolber).

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